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I am trying to create a custom task process using SharePoint Designer. Once the approver approves the task, the approver should be able to select a person/group that will be notified of this outcome.

I tried creating a task form field so that it is available in the task completion form. I am successful up to this point because the form recognizes this field. I am able to add it to the canvas of the task form.

However, when I try to use this field on the workflow, and I presume this is treated as a parameter, I cannot find it. Thus, I cannot use the parameter in an action to send the notification email.

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Adding a taskform field inside a custom task only makes it available inside this custom task, to get the value out to your main workflow do the following:

  1. In the main workflow start the task editor by clicking TaskName in Start Taskname process on ...
  2. In the customization section click Change the behavior of a single task
  3. Down in the When a Task Completes add a Set Variable where you set some new task variable to Current Task: FieldName
  4. Now you can go back to the main workflow which now has the value from the last task in the variable.
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  • Thank you Per Jakobsen. I have just tested an it works! I am going to win a gold medal on Monday Morning!! Commented Aug 18, 2012 at 14:15

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