Applying for TPC Invoicing

Walk through these steps to apply for TPC invoicing -- and learn what to expect after you've submitted your application.

Review the quarterly TPC process timeline to check the application deadline.

Review the TPC eligibility requirements to verify your student, sponsor and charge eligibility.

CRITICAL: Your TPC application cannot be submitted or processed without your FERPA release.
To authorize the release of billing information to your sponsor:
- Log in to Axess and select the "My Finances" > select "Bill & Payment System" > select "FERPA Financial Information Release"
  - Note for New Students and Visiting Student Researchers:
    - You will not see the FERPA Financial Information Release until after you matriculate at Stanford, or after your VSR appointment begins.
      - For students admitted to Graduate programs for Autumn quarter, matriculation is typically completed by late July.
    - STOP: If you cannot see this link, please wait to complete your TPC application until you have access to authorize your FERPA release.
- Review the release, add your sponsor, and submit.
  - NOTE: You may only have one sponsoring organization per quarter enrolled for TPC invoicing.
  - Axess requires entries in "last name, first name" format. Please enter your third-party sponsor organization as the last name and "TPC sponsor" as the first name.
  - The FERPA release remains in effect until you delete your sponsor by ‘opting out’ of TPC invoicing or when you leave Stanford.

After you review the TPC application deadlines, verify your TPC eligibility and complete your FERPA release, please select the button below to submit your third-party contract application.

What Happens After I Submit My TPC Application?

Once submitted, your application will be processed within two weeks.
You will receive an email communication confirming the status of your application and if any additional information or documentation is required.
If you've applied by the priority TPC deadline and your application is approved:
- A conditional credit ("Credit to Student by Third Party") will post to your account just before the first quarterly student billing due date (graduate or undergraduate, as applicable). View this Billing Dates and Deadlines webpage for specific dates.
- If your sponsor will not be covering all of your charges, you will need to submit payment for your portion of the charges by the regular student billing due date. (If paying via Axess, you can edit the payment amount field.)
NOTE: this conditional credit on your student account does not mean that payment has been received from your sponsor.
- Please advise your sponsor regarding the process for sponsor invoicing and payments and then follow up with them to verify after the sponsor payment due date.
- We strongly encourage you to read and understand this Notice of Financial Responsibility.
You do not need to reapply or renew your TPC application annually if no information has changed. If you are already set up for TPC sponsorship and need to update your sponsor information or submit a new sponsorship letter, please submit a help ticket.

Please provide your sponsor this information regarding sponsor invoicing and payments.

If you have questions about TPC invoicing, the application process, payments, or other related matters, please submit a help ticket.